Automated appointment scheduling that follows your calendar and rules
Check availability, duration and resources before booking, send confirmation and reminders, and route exceptions to staff.
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The customer requests an appointment and the system asks for service and location.
Duration, availability and resources are read from defined sources and open times are offered.
After confirmation an event is created and a reminder is sent; late cancellation, payment or unusual requests go to a person.
What is automated appointment scheduling?
The Automaziot AI scheduling system lets a customer pick an open slot via WhatsApp or a form once it has checked the calendar and service rules, then sends a reminder before the appointment; exceptions like late cancellation go to a person.
Example: from appointment request to calendar event
Illustrative workflow only. The calendar must be the operational source of truth and staff must use it consistently. Reminders may help but do not guarantee fewer no-shows.
Step 1
The customer requests an appointment and the system asks for service and location.
Step 2
Duration, availability and resources are read from defined sources and open times are offered.
Step 3
After confirmation an event is created and a reminder is sent; late cancellation, payment or unusual requests go to a person.
Calendar, capacity and service rules
Illustrative workflow only. The calendar must be the operational source of truth and staff must use it consistently. Reminders may help but do not guarantee fewer no-shows.
Operational source of truth
Google Calendar or Outlook must reflect real appointments, blocks and changes.
Capacity and resources
Encode duration, buffers, staff skills, location, room or equipment before opening booking.
Exceptions and payment
Late cancellation, payment, medical information or out-of-rule requests go to a secure step or person.
Questions before defining scope
Can it work with Google Calendar or Outlook?
Yes, subject to permissions and calendar structure. Shared calendars, resources, time zones and buffers are tested before launch.
What if each appointment type has a different price?
Price and duration come from an approved table or system. If judgment is required, collect details and hand off instead of quoting.
Can customers reschedule or cancel themselves?
Yes, with a defined change window, identity check, cancellation policy and payment implications. Requests outside the rules go to staff.
How much does an automated scheduling system cost?
A WhatsApp AI agent for a business starts at ILS 10,200 to set up, including the business number, the server and an agent control room; an agent with a management system (CRM) from ILS 18,200, and a multi-agent system from ILS 25,350. Enterprise multi-department systems run ILS 120,000–400,000. All prices are ex-VAT, one-time setup with no monthly fee. The full component price list is on the pricing page.
Reliable automated scheduling reads availability and service rules from defined sources and routes payment, late cancellation and unusual requests to staff.
One-time setup, ex-VAT. WhatsApp messages, server and AI are paid directly to the providers (about ILS 100–500 a month). The full price list is on the pricing page.
Are the calendar and capacity ready for booking?
Share service types, duration, staff, locations, buffers and cancellation policy. We will inspect the calendar before automated booking.
Want to see what this could do in your business?
Leave your name and phone number. We will get back to you, hear what is happening today and suggest a first direction.