Finance and operations
Complex Invoice Intake for an Operations System
Finance, travel and invoice operations
Invoices received by email are normalized, extracted, validated, merged and uploaded automatically into the destination system.
Email
Claude API
PDF Processing
n8n
Target-System API
Challenge
The challenge
Complex invoices arrived as PDFs in varying structures, sometimes requiring several documents to be joined under one operational voucher before entry.
Solution
The solution
We built email and attachment intake, file normalization, language-model field extraction, validation rules, PDF merging and API upload to the destination system. Exceptions that fail the rules are routed to a person with a clear explanation.
Our Approach
Ingest email and attachments
Normalize and merge PDF files
Extract and validate fields with AI
Upload through the destination API
Notify and route exceptions
Technologies Used
EmailClaude APIPDF Processingn8nTarget-System API
The service behind this project
Business automationResults
The result
Each invoice moves from the inbox to the operations system through a documented flow, leaving the team to handle only marked exceptions.
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Let's meet and explore how your business can achieve meaningful transformation
Schedule a Meeting
Let's meet and explore how your business can achieve meaningful transformation